🔌Payroll on your platform

Setup / Migration

Setting up a new payroll customer

Create the Tenant and its Payroll (Organization Unit).
Assign Regulations to the Payroll - country, chart of accounts and accounting document included. Important: if you're planning test runs for past periods, set accountingStartDate to the start of those test runs, not to the actual go-live date.
Enter company master data, case by case.
Enter Cost Centers, if the company uses them.
Activate or copy any special or missing wage types.
Complete WageType-Accounting-Allocation (and the chart of accounts, if needed).
Migrate and import employee data as of a cutoff date.
- If no employeeIdentifier exists yet, it needs to be captured automatically.
- Guidance on how the data must be provided (e.g. via Abaconnect, Excel, or normalized data feeds).
- To let platforms do their own field matching, Ason provides a field list - changes to it are always visible in the release notes.
- Missing data should be retrievable directly via the API, at field level. To avoid ending up with a flood of one-off cases/fields, there should be standard employee templates from the start.
Optional: run test or parallel runs, comparing results against the legacy system.
- Import mutation data for every employee, per test period.
- Compare Ason's cumulative journal against the legacy system's.
If those test runs used incomplete data, rebase accountingStartDate - see Accounting Start Date on the Payroll page for what that does and its limits.
Go live - daily business with Ason begins.

Testing before go-live

Steps 8 and 9 exist so you can run test periods (e.g. November/December of the previous year) even though results won't be fully correct since earlier months are missing
What matters: current company and employee data is already in the system, so the setup gets exercised end-to-end before the real go-live
Once satisfied, rebase accountingStartDate to wipe those provisional periods before starting for real

Migration tooling

Ason is also working on a dedicated migration tool to make this process more self-service, rather than the current mostly-manual, API-driven flow. More details on this soon.

to Feature Map

Setting up a new payroll customer

Create the Tenant and its Payroll (Organization Unit).

Assign Regulations to the Payroll - country, chart of accounts and accounting document included. Important: if you're planning test runs for past periods, set accountingStartDate to the start of those test runs, not to the actual go-live date.

Enter company master data, case by case.

Enter Cost Centers, if the company uses them.

Activate or copy any special or missing wage types.

Complete WageType-Accounting-Allocation (and the chart of accounts, if needed).

Migrate and import employee data as of a cutoff date.

If no employeeIdentifier exists yet, it needs to be captured automatically.
Guidance on how the data must be provided (e.g. via Abaconnect, Excel, or normalized data feeds).
To let platforms do their own field matching, Ason provides a field list - changes to it are always visible in the release notes.
Missing data should be retrievable directly via the API, at field level. To avoid ending up with a flood of one-off cases/fields, there should be standard employee templates from the start.

Optional: run test or parallel runs, comparing results against the legacy system.

Import mutation data for every employee, per test period.
Compare Ason's cumulative journal against the legacy system's.

If those test runs used incomplete data, rebase accountingStartDate - see Accounting Start Date on the Payroll page for what that does and its limits.

Go live - daily business with Ason begins.

Testing before go-live

Steps 8 and 9 exist so you can run test periods (e.g. November/December of the previous year) even though results won't be fully correct since earlier months are missing

What matters: current company and employee data is already in the system, so the setup gets exercised end-to-end before the real go-live

Once satisfied, rebase accountingStartDate to wipe those provisional periods before starting for real